Proper File Organization

A very friendly reminder today on how to organize your stuff. Why is this so important? Well, if i told you to get me the last word document you were working on, would you be able to do it quickly? If I asked you where a song you downloaded 3 months ago is, would you know? How about a picture you took of me last year? OK maybe not the last one, but you get my point. See, I like to compare the way a computer stores things, like a file cabinet.








You can stuff things in there and look for them later using your secretary, (or in the pc, the search feature) but it’s sometimes time consuming and unreliable that way. So just like a real life file cabinet labeling has a very huge impact in proper file storage. Let’s see some examples.

Not everyone will store their files the same way as their friends might, perhaps due to size amount, personality and maybe even hard drive speed. Let’s take a look at one of my hard drives.

How have i decided to organize some of my stuff? Well, As you may have noticed, they are clearly labeled and separated. Everything is in a folder. Let’s look into my documents.

It’s a clearly defined folder Organization Unit that makes using a computer much easier and more efficient to use. Do you have to store everything like this? No, only what you access on a daily basis or what you would like to store for later use. Like a music folder may be organized by your music client, be it iTunes or Rhythmbox. Movies may be in alphabetical order, and Family pictures may be organized by date. (Year, Month, Day = excellent for Family picts!) But where should you put these folders? My dad finds it useful to keep his important documents in folders on his desktop, (a security risk) and it works for him. You may prefer somewhere else. But nevertheless you should know where everything is being stored on your machine, if you don’t you may be wasting valuable time searching for it, or may even give up on finding it.

But let’s say your computer crashed, and you used a Linux Live CD to recover your files. And you know you stored all your stuff on the desktop. But when you boot into the Linux CD, it’s not on the desktop!!! Don’t panic, the desktop is actually a folder in your hard drive, we just need to find it. (for those of you using windows, you can still follow along) Let’s get to know your hard drive and the way Windows stores stuff.

Open up the C: drive, or in Linux, sda0 or sdb1 or whatever you know what to do.

OMG! i still can’t see my stuff! Stop shouting! OK, see the way Windows stores things, it stores all your user’s documents in the most Obvious folder. Linux usually calls this the /home folder. In Windows, it’s just the Documents and settings folder. Open it, you may see 1 or 2 or more user names. including Administrator and All Users. Enter the one with your user name, (PS in windows you may be limited due to password restriction, but in a Linux Live CD you are not :)) (PPS also if you do not know your username or do not see it, you are probably just running as the Administrator, check in that folder too) Ok so now that you found your user account, look at the folders, see the Documents, music and Pictures folders, there is all your stuff, also let’s look  in the desktop folder.

Yay there’s my stuff! Ok so now you know how to navigate through your Windows C: drive using a Live CD or just plain Windows. Now in order to get here, you may of seen this warning.

(only in Windows) ignore and you will be fine, just don’t go around deleting stuff you don’t know. Feel free to navigate anywhere and explore, i mean it’s not like you can break your computer just by looking. So get to know how your computer stores stuff and maybe you too can learn how you should store stuff too. But basically by organizing by Date, Alphabetical, Category or all the the above, you should be fine. And we know your not going to be able to accomplish this in one day, one folder at a time.


About Zerin

But can you show me the source code?

Posted on December 28, 2010, in Computers and Internet, Linux Stuff, Windows. Bookmark the permalink. Leave a comment.

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